Correcting your EMS after it has been filed
Electronic filing amendments
If you have filed an Employer monthly schedule (IR348) and then wish to amend
some information on it, you can complete an Employer monthly schedule amendments
(IR344) form and send it to the IRD.
If there are a small number of adjustments you can call the IRD on 0800 377 772 to
have them updated over the phone - have your IRD number handy.
Completing the Employer monthly schedule amendments IR344
If you file your EMS electronically, you will still need to make amendments
manually by calling 0800 377 772 or by completing an IR344.
This is because
the data transfer system can't process more than one EMS a month from each
The second EMS will show as a duplicate and will not be processed.
Enter your business name, IRD number and the period you are changing, on the
top of the IR344.
To amend an employee's pay details write in the employee's name
and IRD number, the figures you originally sent in, and what these should be
The IRD needs this information so they can match your details. You can amend
up to three employees' details per form.
After checking your wage records you see that you transposed the PAYE amount for
one employee. Enter the employee's full name, IRD number and PAYE amount on the
"original details sent" line. Below, in the "changed to" line, you only need to
enter the amended PAYE amount. If an employee's details were missed off your EMS,
complete the "changed to" line only.
We thank the IRD for the above article.
IR344 Employer Monthly Schedule Amendments
- Use this form to amend IR-File errors only if you have already sent your schedule via IR-File.
- If you notice an error before filing the return, simply correct the error in
Ace Payroll then create a new return. Ace Payroll overwrites the previous return.