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Correcting IR-File Errors
- Ace Payroll allows you to create an IR-File as many times as you wish - if you make a mistake, you can go back and create the file in Ace Payroll again. The file you have just created in Ace Payroll overwrites the previous Ace Payroll file.
- However, the IRD's system rejects any IR-File you send if a file for that month has already been sent. Therefore, if you have already imported the file using the IRD website you cannot import it a second time.
- The current advice from the IRD is shown below.
Correcting your EMS after it has been filed |  |
If you have filed an Employer monthly schedule (IR348) and then wish to amend some information on it, you can complete an Employer monthly schedule amendments (IR344) form and send it to us. You can get one from our website or by phoning INFOexpress on 0800 257 773 (have your IRD number handy when calling).
If there are a small number of adjustments you can call us on 0800 377 772 to have them updated over the phone - you will also need your IRD number handy.
Electronic filing amendments
If you file your EMS electronically, you will still need to make amendments manually by calling 0800 377 772 or by completing an IR344. This is because the data transfer system can't process more than one EMS a month from each employer. The second EMS will show as a duplicate and will not be processed.
Completing the Employer monthly schedule amendments IR344
Enter your business name, IRD number and the period that you are changing, on the top of the IR344. To amend an employee's pay details write in the employee's name and IRD number, the figures you originally sent in, and what these should be changed to. We need this information so we can match your details. You can amend up to three employees' details per form.
Example
After checking your wage records you see that you transposed the PAYE amount for one employee. Enter the employee's full name, IRD number and PAYE amount on the "original details sent" line. Below, in the "changed to" line, you only need to enter the amended PAYE amount. If an employee's details were missed off your EMS, complete the "changed to" line only.
- From here Download an IR344 Adjustment form directly from the IRD.
- We thank the IRD for the above article and link.
- Please note this is the procedure only if the IRD received a file for the month in question.
- If they did not receive a file, you can still create it in Ace Payroll and send it to them.
- The only time corrections need to be done using an IR344 is if a file was actually received by them.
More on Electronic IR-File
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Printed IR348 Employer Monthly Schedules
| Employees With No Payments This field decides whether employees that are not paid are included in your return to the IRD more.. | IRD Returned IR348 The IRD has returned our printed IR348 Employers Monthly Schedule saying it is unsuitable. What is the problem? more.. |
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New Employees & Printed Monthly Schedules The IRD version of the schedule comes back the following month showing the new employee's IRD number with 'name required' where the name should be more.. |
IR348 Tips and Traps Miscellaneous tips and traps relating to the printed IRD Approved IR348 form more.. |
Exclusions From IR348 Employer Monthly Schedule If you do not deduct tax from an employee, contractor or company, the IRD does not want the details shown on the IR348 more.. |
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Monthly Dealings With The IRD Dealing with the IRD on a regular basis is very easy. There are only two things to be done each month more.. | Payroll Giving - Overview & Setup Payroll Giving is a mechanism that allows staff to make charitable donations on a regular basis, and receive an immediate one third tax credit for the donation made more.. |
| Ace Payroll FAQ Contents All the most common Ace Payroll questions grouped by categories in a short table of key words more.. |
Ace Payroll Frequently Asked Questions All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |
