KiwiSaver Employee Setup

How To Access
  • All KiwiSaver related employee maintenance is performed from the F3 Employee Maintenance screen.
  • Note the KiwiSaver tab.
  • Also remember this screen can be accessed whilst calculating pays, thus allowing changes to be made "on the fly".
Existing Employees On 1st July 2007
  • All employees that started before 1st July are not automatically enrolled in the scheme.
  • An employee can opt in voluntarily by giving their employer a completed and signed KiwiSaver Deduction Notice as provided for by Sections 33 to 37 of the Act.
  • If an existing employee gives you this form, merely click the Opt In Voluntarily link as shown below, confirm your action, and KiwiSaver deductions are automatically made.

New Employees From 1st July 2007


The following options are available from the above screen:

Membership Status

Contribution Rate

  • The contribution rate is determined by Section 64 of the Act.
  • Every member must contribute at least 3% of gross wages.
  • An employee can choose to contribute 4% or 8% of gross wages.
  • An employee cannot choose to contribute at a rate different from 3%, 4% or 8%.
  • For more information see our FAQ KiwiSaver Contribution Rates.

Contribution Holiday

  • Contribution holidays are provided for by Sections 102 to 114 of the Act.
  • Contribution holidays can only be allowed by the IRD. An employee cannot ask their employer for a contributions holiday.
  • The IRD advises the employer if a contributions holiday has been allowed.
  • With this option set in Ace Payroll, no KiwiSaver deductions are made from the employee.
  • For more information see our FAQ KiwiSaver Contributions Holiday.

Deduction Report

  • This report shows all the employee's KiwiSaver deductions.

More KiwiSaver Information

KiwiSaver Overview
An overview of everything an employer needs to know about KiwiSaver more..
KiwiSaver Employee Setup
KiwiSaver employee setup in Ace Payroll more..
KiwiSaver Pay Calculation
KiwiSaver deductions are fully automated each pay more..
KiwiSaver Automatic Enrolment
Every person that starts a new job is automatically enrolled in the scheme more..
KiwiSaver Exempt Employees
Under 18, over 65, and casual employees are exempted from automatic enrolment more..
KiwiSaver Contribution Rates
All members must contribute 3% of gross wages and may contribute 4% or 8% more..
KiwiSaver Opting Out
An employee has 8 weeks from the start of employment to opt out of the scheme more..
KiwiSaver Opting In
Anyone can opt in to the scheme at any time. Once opted in, an employee can never opt out more..
KiwiSaver Contributions Holiday
All applications for a contributions holiday must be made to the IRD using a KS6 Contributions Holiday request form more..
KiwiSaver Employer Contributions
All employers must contribute 3% for each employee enrolled in KiwiSaver more..
ESCT - What Is It?
A description of Employers Superannuation Contributions Tax and how it is paid more..
ESCT Calculation
ESCT is payable on all KiwiSaver employer contributions more..
ESCT Tax Rates
Employer KiwiSaver contributions are taxed at the top employee marginal tax rate, based on estimated annual earnings more..
ESCT on IRD Monthly Returns
I am doing my monthly return for IRD and the ESCT figure does not show on my IR348 return. What is wrong? more..
KiwiSaver Contributions Report
The KiwiSaver Contributions Report keeps track of contributions, reversals and refunds more..
KiwiSaver Reversals and Refunds
Use the Reversals and Refunds Wizard to reverse and optionally refund KiwiSaver deductions to employees that were automatically enrolled, and then opted out of KiwiSaver more..
KiwiSaver Company Setup
For most employers no company setup is required in Ace Payroll more..
Total Remuneration
Use when an agreed salary package includes KiwiSaver employer contributions more..
KiwiSaver Scheme Providers
The linking of employees to scheme providers does not happen at the payroll end of the process more..
Exempt Schemes
How to disable the deduction of compulsory employer KiwiSaver contributions for employees in exempt KiwiSaver schemes more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..

KiwiSaver Forms

image KS1 Employee Details
An employer uses this form to notify Inland Revenue about
  • a new employee being enrolled automatically.
  • an existing employee opting in.
image KS2 KiwiSaver Deductions
An employee uses this form to provide details to an employer if they are
  • starting new employment.
  • an existing employee opting in.
  • a member contribution rate change.
image KS3 Employee Information
An introductory guide for an employee about the KiwiSaver scheme.
KS4 KiwiSaver Employer Guide
A 36 page overview of your KiwiSaver responsibilities as an employer.
KS6 Contributions Holiday
An employee uses this form to request a contributions holiday.
image KS10 New Employee Opt Out
An employee uses this form if they have been automatically enrolled and don't want to be a member of KiwiSaver.